Legal information Indie.law is the trademark of EVERRAES BV, a private company incorporated under Belgian law with registered office at 1050 Brussels, Avenue Guillaume Gilbert 124 (1), KBO number 0840.660.101, VAT number BE 0840.660.101.
The office is located at 1040 Brussels, avenue Victor Jacobs 78.
Contact details: +32 497 97 53 60, firstname.lastname@example.org
Office account: IBAN: BE33 3630 9581 7246 (BIC: BBRUBEBB)
Escrow account: IBAN: BE69 6301 3505 5078 (BIC: BBRUBEBB)
Bank name and adress: ING, Poelaertplein, 1000 Brussel
The lawyers of Indie.law are registered with the Brussels Bar Association Dutch speaking (Nederlandse Orde van Advocaten bij de Balie te Brussel).
Terms and conditions
The use of this website is governed by the following terms and conditions. By using our website, you accept these terms and conditions.
The content of this website is for information purposes only and should in no way be taken as legal advice. The material on this website may not reflect the most recent developments. Our lawyers are not liable for any damage that may arise as a result of inaccuracies or incompleteness in the information on this website. Indie.law does not accept any liability for any damage that may result from the direct or indirect use of this website. Indie.law also declines any liability for damages that could result from interruptions in the availability of its online website services due to technical failures, viruses or other factors beyond its control.
Limitation of liability
Subject to additional restrictions, the liability of Indie.law and its lawyers is limited to the amounts paid out under its professional liability insurance.
Sending and/or receiving information via this website or via e-mail does not mean that you are or become a client of Indie.law.
Applicable law and jurisdictions
- 1. Who are we?
Indie.Law is an independent law firm. Within the scope of our activities, your personal data are collected, stored and otherwise processed by us. Pursuant to applicable data protection and privacy laws, the relevant entity of Indie.law with whom you are in contact qualifies as the controller of the personal data we process.
- 2. Your privacy is important
We value the right to privacy and strive to protect the personal data we collect and use to the maximum extent possible in accordance with applicable data protection legislation and, in particular, with the General Data Protection Regulation (GDPR) and relevant national implementing legislation. In this Privacy Statement, we go into more detail about the personal data we collect, what personal data we collect, how we collect personal data, for what purposes we use personal data and to whom we provide personal data. Furthermore, this Privacy Statement contains important information about your rights regarding the processing of your personal data. We therefore recommend that you read this Privacy Statement very carefully. What is relevant to you, however, depends on the relationship you have with us. In view of this, this Privacy Statement is structured in such a way that you only need to read what is relevant to you. You are a client of Indie.law: read §3 You subscribe to our mailings: read §4 You provide us with your business card/contact details: read §5 You contact Indie.law (by e-mail): read §6 You visit our website: read §7 You are applying with us: read §8 We may change this Privacy Statement from time to time. In the event of significant changes, we will actively keep you informed.
- 3. You are a client of Indie.law
How do we collect your personal information, what personal information do we collect and why?
Pursuant to applicable laws, all legal and financial service providers, including Indie.law, are required to have at their disposal certain information and/or documents regarding the identity of their clients. In view hereof, we collect certain personal data of our clients and in the event our client is legal entity or body, also of the representatives of our clients and ultimate beneficial owners of our clients. We process there personal data in order to comply with our legal obligations in order to identify our clients and to report any unusual transactions (such as cash payments or transfers of money from high risk countries). Further, in the context of the fight against money laundering and the financing of terrorism, the Money Laundering and Terrorist Financing Act applies to the provision of services by civil-law notaries, lawyers and tax advisers, among others. This Act implements EU Directive 2015/849 of the European Parliament and of the Council of 20 May 2015 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing. Under this Act, the advisers referred to above must identify the client before entering into a business relationship (“know your client”). Domestic legal persons can be identified by means of an extract from the company register or a notarial deed. The identity of a foreign legal person can be established, for example, on the basis of an extract from the company register of the country of origin or on the basis of other documents customary in international traffic which are acknowledged as valid means of identification by the laws of the country of origin. It is also required to obtain and keep the names and date of birth of those acting on behalf of the legal person. For domestic and foreign legal entities, the ultimate beneficial owner must also be identified. The ultimate beneficial owner is the natural person who, directly or indirectly, owns or otherwise controls more than 25% of the legal entity. Natural persons can be identified on the basis of an identity card or passport. In the case of clients who are designated as politically exposed persons, additional investigations should be carried out. Within the framework of this identification obligation, we process the following personal data for the following purposes:
|name, date of birth, address, copy of identity card/passport, position, qualification as politically exposed person, extracts from registers (whether public or not)||identify you, check whether you are authorized to represent our client, comply with our legal obligations.|
NOTE: In this context, you may provide us with personal data relating to a person other than yourself, for example, the beneficial owner of the company you represent. If this is the case, please provide the person in question with (a copy of) this Privacy Statement and ensure that he/she has read and understood this Privacy Statement before providing us with his/her personal data. We process these personal data in order to comply with our legal obligations to identify our clients and to report unusual transactions (such as cash payments or money transfers to high-risk countries). Furthermore, under applicable money laundering and terrorism prevention legislation, we have an internal alert and monitoring register which is only used by us. If, for risk management purposes, we decide to include information about you in this register, we will inform you accordingly. In this context, we may process the following information about you:
|Recording your name, address, telephone number, date of birth, reason for inclusion in the register (e.g. high-risk country)||recording and monitoring why certain clients have been included in the register|
We rely on our legitimate interests in processing these personal data to protect our assets and operations. Finally, in the context of our client relationship, we may process the following information about (contacts of) our clients:
|name, company name, contact details, copy of identity card/passport, signatures, financial information, bank details, extracts from registers (public or not)||contacting you, opening a file, resolving conflicts, providing our services to you, sending you our invoices, e-billing, matching payments and receivables, managing accounts due, collecting or having debts collected, sending you flowers and New Year’s wishes, registering you for office seats, handling any complaints and disputes, continuity of business operations, establishing, defending and exercising our (legal) position.|
We process these personal data in order to perform the services we provide to our clients. This means that if the client is an individual, we base our processing on the necessity for the execution of the agreement entered into with the data subject and if the client is a legal entity, on our legitimate interests for the execution of the agreement entered into with the client (which is not the data subject itself).
With whom do we share this personal information?
Where appropriate, we will share your personal data with our partners, the Belgian Financial Intelligence Processing Unit (CTIF-CFI), debt collection agencies and other third parties to the extent necessary for the purposes set out above or to the extent that these third parties assist us in doing so. Recipients of your personal data may be located in countries outside the European Union (EU) and Switzerland (CH), which may provide a lower level of data protection than the country where we are located. For example, we may use a collection agency located outside of the EU or CH, if you or your company is located in a non-EU country and outside CH. In such a case, we will ensure that the necessary precautions are taken and in most cases adopt standard contractual clauses (as approved by the European Commission). You can contact our Data Protection Officer (see below) if you have any further questions.
How long do we retain your personal data?
We will retain your personal data for the purposes described above for a period of 20 years following the termination of our client relationship or the relevant file/matter.
- 4. You subscribe to our mailings
As a fully independent law firm, we guarantee quality advice and are committed to meeting our clients’ needs in the most efficient way. As part of this, we are happy to keep you informed through updates, news letters and events. In order to send you these tailored updates and news flashes and to invite you to any events relating to matters of particular interest to you (the mailings), we process your personal data in our CRM (Client Relationship Management) systems. In the context of our mailings, we collect your personal data because you are our client or other valued contact person.
How do we collect your personal data and why?
We may collect information about you:
- directly from you, such as the information you provided to us when you signed up for our mailings;
- from other sources, such as your (former) employer or colleagues;
- from publicly available sources such as LinkedIn or the corporate website of the organisation you work for; and
- by means of cookies (which are placed when you opt-in for our mailings and in one of our mailings). For more information about the cookies we use in this context, please see below.
We have two legal grounds for processing your personal data relating to our mailings: your consent or our legitimate interest if you are our client. Our legitimate interest is reflected in our aim to communicate relevant legal developments and to invite our valued clients and contacts (and their partners) to events. We also strive to send only relevant mailings, to personalise our mailings and to keep our database up to date. In addition, we use the information you provide to better understand the recipients of our mailings and to improve our mailings and service offerings. Below we have outlined what personal information we collect about you and for what purposes.
|name (initials)*||to correctly address our mailings|
|(company and private)||to contact you|
|Position or profession||to address you correctly and to customise our mailings|
|title(s)||to contact you and send you the mailings|
|email address*||to contact you|
|telephone, mobile or fax number||contact met u opnemen|
|geslacht||to correctly address you|
|company or organisation||to display your company our organisation correctly on your name badge and link you to our business relation|
|Name of your partner||to invite your partner to our events (if applicable)|
|link to your LinkedIn profile||to keep your personal data up-to-date|
|your contact at Indie.law||to address you correctly and customise our mailings|
|areas of interest||to customise our mailings and include you on the right marketing lists|
|marketing lists in which you are included based on your areas of interest||to customise our mailings|
|(Previous) mailings you have received from us||to monitor the correctness of the mailings sent and the use of the correct contact details and to analyse our mailings.|
|dietary requirement||adjust the menu that we can offer during our events|
|contact details of your secretary||to contact you|
|we may also register when we are notified||to keep the information we collect up to date and ensure that you no longer receive unsolicited mailings.|
|opt-in/opt-out for marketing materials||to properly register and track any opt-in or opt-out you have indicated to us, to ensure that our mailings are customized to your explicit requirements and to ensure that you no longer receive unsolicited mailings.|
|opt-in/opt-out for other mailings||to correctly register and monitor any opt-in or opt-out you have indicated to us, to ensure that our mailings are customized to your explicit requirements and to ensure that you no longer receive unwanted mailings.|
|whether you have opened the mailing||to analyze whether our mailings have been properly read and to improve our (future) mailings and whether you have clicked on one of the links in the mailing.|
We are obliged to process the personal data marked with an asterisk (*) in order to send you the mailings. Of course, you may refuse to provide us with certain of these personal details. Please note that this may result in us not being able to send you the mailings or not being able to address you correctly in these mailings.
With whom do we share your personal data?
For the purposes mentioned above, we may share your personal data with third parties, such as parties who help us organise or host our events and researchers who help us analyse our mailings. We will ensure that, where applicable, contractual safeguards are implemented to ensure the protection of your personal data when we disclose your personal data to a third party. For example, we enter into data processing agreements with relevant parties (which provide for restrictions on the use of your personal data and obligations relating to the protection and security of your personal data). We might share your personal data with future partners. These may be located in countries outside the EU and CH, which may offer a lower level of data protection than the country where we are located. To this end, we will, if necessary, conclude an intra-group data transfer agreement on the basis of the standard contractual provisions for international data transfer, as approved by the European Commission. Please contact our Data Protection Officer (see below) if you require further information on this matter.
How long do we store your personal data?
We will retain your personal data as stated above until such time as you have informed us that you no longer wish to receive our mailings, we cease sending the mailings in question, or it appears that your e-mail address is no longer in use.
- 5. You provide us with your business card/contact details
How do we collect your personal data and why?
If you provide your business card or contact details to (a lawyer or employee of) Indie.law, we will process your personal data, such as your name, contact details, company, position and your contact person at Indie.law. We use your personal data to contact you and, for example, to ask you whether you wish to subscribe to our mailings or whether you wish to send us your contact details for a specific purpose (such as sending us information about our firm or a specific matter) in order to send you this information. We have two legal grounds for processing your personal data, your consent (by actively providing your contact details to us for a specific purpose) or our legitimate interest. Our legitimate interest is reflected in our aim to communicate relevant legal developments and to invite our valued contacts to events.
With whom do we share your personal information?
We might share your personal data with any of our foreign partners. These may be located in countries outside the EU and CH, which may offer a lower level of data protection than the country in which we are located. To this end, we will, if necessary, conclude an intra-group data transfer agreement on the basis of the standard contractual provisions for international data transfer, as approved by the European Commission. In general, we do not share your personal data with other parties in countries outside the EU and CH. Should this change, we will enter into the standard contractual clauses (as approved by the European Commission) with the recipient of your personal data. You can contact our Data Protection Officer (see below) if you have any further questions.
- 6. If you contact Indie.law by e-mail or otherwise
If you contact Indie.law by e-mail or otherwise (e.g. by post), we will process certain personal data relating to you. This includes your name, e-mail address and the content of your e-mail, post or other communication. We will use this information to process and return to your e-mail, post or other communication. Furthermore, where relevant, your e-mail, post al mail or other communication will be used to establish, exercise and defend the legal position of our clients, will be included in our files and may be used in legal proceedings. All emails sent to and by our employees are stored in our backup files for 20 years for administrative purposes and to establish, exercise and defend our legal position in case of claims or disputes. Furthermore, all emails in our employees’ email accounts and files may be monitored or investigated by us. This monitoring or investigation will be carried out by us in accordance with the applicable laws and regulations and will be carried out on a regular basis on a random basis and in a more targeted manner in the event that we suspect (criminal) violations or other irregularities. In the context of such monitoring or investigation, your personal data may be processed, including your name, e-mail address and the context of e-mails that you have sent or will be sent to an Indie.law employee. Where relevant, these emails may be used in court proceedings and shared with counterparties and courts for this purpose, and may also be shared with investigative services in the case of identified criminal offences. These parties may be located in countries outside the EU and CH. These international transfers will in most cases be necessary for the establishment, exercise or defence of an action and in other cases we will take the necessary safeguards with the recipients. The results of this monitoring will be cancelled as soon as no irregularities are detected and, if irregularities are detected, for as long as is necessary to deal with these irregularities.
- 7. You visit our website
When you visit our website, certain personal data about you are collected and further processed. For more information about what personal data is collected and for what purposes, please refer to the above Cookie Settings.
- 8. You apply to us
As part of your registration with Indie.law, we process certain personal data relating to you.
How do we collect your personal data and why?
Most of this personal information, such as your personal contact details and your curriculum vitae, is provided to us by you. We may also obtain personal information about you from other parties, such as employment agencies, headhunters or selection companies. We may also obtain personal information about you from other sources, such as social media platforms such as LinkedIn. What personal information we collect about you from others and for what purposes we will use this information is shown below:
|Name (initials)*, address (business and private), e-mail address*, telephone number, mobile phone number or fax number||to identify you and to approach you correctly, to handle any complaints and to determine, defend and exercise the (legal) position of Indie.law and to comply with the agreements we have with employment agencies, headhunters and selection agencies.|
|language, nationality, marital status, family situation, gender||to address you correctly|
|Photograph||to identify you|
|education, competencies, professional experience||to determine whether you are suitable for and meet all relevant requirements for the position you applied for and fits in with the corporate culture of Indie.law, to deal with any complaints and to establish, defend and exercise the (legal) position of Indie.law and to comply with the agreements we have with employment agencies, headhunters and selection firms.|
|Current salary||to have an indication in the salary we can offer you, to deal with any complaints and to establish, defend and exercise the (legal) position of Indie.law and to comply with the agreements we have with employment agencies, headhunters and selection agencies.|
|results of personality, IQ and other tests you may need to take as part of our application and selection process||to determine whether you are suitable for and meet all the relevant requirements for the position you applied for and fits in with Indie.law’s corporate culture, to deal with any complaints and to establish, defend and exercise the (legal) position of Indie.law and to meet the agreements we have with employment agencies, headhunters and selection companies.|
We process these personal data in order to take steps at the request of a data subject before entering into an agreement. In addition, given the nature of our services, we have a legitimate interest in processing these personal data to ensure that we employ competent and honest employees and staff and to handle any complaints or claims relating to our application and selection process.
With whom do we share your personal data?
We may use external service providers for certain parts of our application and selection process (such as personality and IQ tests). Where relevant, we will share your personal data with these service providers.
How long do we retain your personal data?
Your personal data will be retained during the application and selection process and will be retained for up to 4 weeks after the end of the application and selection process.
- 9. Data protection & security
It is essential that the confidentiality, integrity and availability of our client information is guaranteed at all times and that it is managed in accordance with applicable legal requirements.
- 10. Your rights and how to exercise them
You can ask us for information about the personal data we hold about you. You may at any time request access to your personal data and object to its processing. Furthermore, under certain circumstances you have the right to ask us to correct or delete your personal data, to limit the processing of your personal data by us and to receive your personal data in a structured, readable format and to transfer it (or have it transferred) to another organisation. If you have any questions, comments or complaints regarding this Privacy Statement or the processing of your personal data by us, please feel free to contact your regular contact person within our office or our Data Protection Officer at email@example.com. Finally, you have the right to lodge a complaint with the Belgian Data Protection Authority. The contact details can be found on the website.